Scholaris AI School ERP — School Management Software for Modern Schools
School management software that runs admissions, fees, exams, timetables, transport and parent communication from one AI-powered platform
What is Scholaris AI School ERP?
Scholaris AI School ERP by ZetsApp is a complete, AI-powered school management software (school ERP) that runs the entire institution from one secure cloud platform. It covers online admission enquiries and student registration, class-wise fee structures with online fee collection, exam scheduling, online exams and report cards, AI timetable generation, attendance, library, transport, inventory, hostel and infirmary records, staff management and payroll, leave approvals, document generation (TC, Bonafide, ID cards, report cards) and multi-branch administration — with real-time WhatsApp, SMS and email updates for parents, dedicated parent, teacher and admin apps, role-based permissions, audit logs and advanced dashboards.
Scholaris AI School ERP is student information systems in the student information systems space, built for small business, mid-market and enterprise across education, schools and k-12. It runs cloud (saas), on-premise, mobile (ios) and mobile (android) and is priced on a custom quote sized to your volume and integrations.
Scholaris AI School ERP features
Everything included in the platform — from day-one essentials to the advanced modules teams grow into.
Online Admissions & Enquiry Management
capture enquiries from your website, WhatsApp and walk-ins, track follow-ups, run entrance tests and convert applicants into enrolled students with one click.
Student Information System (SIS)
a single student record with academic history, guardians, health notes, documents, transport and hostel details, searchable across every branch.
Attendance & Biometric Integration
daily and period-wise attendance from the teacher app, RFID or biometric devices, with automatic absence alerts to parents.
AI Timetable Generator
builds clash-free timetables in minutes from teacher availability, room capacity and subject load, and re-plans substitutions when staff are absent.
Fees, Billing & Online Payments
class-wise fee structures, concessions, late fees, instalments, UPI/card/net-banking collection via Razorpay or Stripe, auto receipts and defaulter reports.
Exams, Grading & Report Cards
CBSE, ICSE, state-board and custom grading schemes, online exams with question banks, auto-evaluation and one-click report card and result generation.
Parent App, Student Portal & Teacher App
homework, diary, marks, attendance, fee dues, circulars and live bus tracking on Android and iOS, plus a web portal.
WhatsApp, SMS & Email Communication
broadcast circulars, fee reminders, exam schedules and results automatically through the WhatsApp Business API, SMS gateway and email.
Transport Management with GPS Tracking
routes, stops, drivers, vehicle documents and live bus location shared with parents.
Library Management
catalogue, barcode issue/return, fines and reading history for students and staff.
Staff Management, Payroll & Leave
employee records, salary structures, statutory deductions, payslips and multi-level leave approval workflows.
Inventory, Hostel & Infirmary Records
store and asset stock, uniform and book sales, hostel rooms and medical-room visits in one place.
Certificates & Document Generation
TC, Bonafide, character and study certificates, ID cards (bulk) and admit cards from approved templates.
Accounting & Finance Reports
day books, fee ledgers, expense heads and Tally export so the accounts team closes each month without re-keying.
Reports & Analytics Dashboards
admissions funnel, fee collection, attendance trends, academic performance and branch comparisons in real time.
Role-Based Permissions & Audit Logs
granular access for management, principals, teachers, accountants and parents, with a full activity trail.
Multi-Branch & Group Administration
consolidated dashboards for trusts and school groups with branch-wise settings and reporting.
AI Bulk Import & Data Migration
move students, staff, fee history and marks from Excel or your previous school software with AI-assisted mapping.
Events, Holidays & Notice Board
academic calendar, events and circulars pushed to every app and portal.
Advanced Customisation
custom fields, templates, workflows, grading schemes and branding for each school.
What is school management software?
School management software — also called a school ERP, school management system (SMS) or student information system (SIS) — is a single cloud platform that digitises every administrative and academic process in a school. Instead of separate registers, spreadsheets and messaging groups, the admissions office, accounts team, teachers, transport staff and parents all work from one shared, permission-controlled database.
A modern school ERP handles the full student lifecycle: enquiry and admission, daily attendance, timetables, fee collection and receipts, exams and report cards, library and transport, staff payroll and leave, certificates, and real-time communication with parents through apps, WhatsApp, SMS and email. Management gets live dashboards across every branch instead of month-end reports.
Scholaris AI School ERP goes a step further with AI built into the workflows that consume the most staff time — timetable generation, data migration and analytics — so schools of any size can run on a modern system without a large IT team.
Key features & product modules
Every module below is included in the platform and configured to your school — no bolt-ons, no separate vendors.
Admissions & Enquiry
Online enquiry forms on your website and WhatsApp, follow-up tracking, entrance tests, document upload, seat allocation and one-click enrolment with automatic admission numbers.
Attendance & Timetable
Period-wise attendance from the teacher app, RFID or biometric devices, instant absence alerts to parents, and an AI timetable generator that resolves teacher, room and subject clashes automatically.
Fees, Billing & Online Payments
Class-wise fee heads, concessions and scholarships, instalments and late fees, UPI/card/net-banking collection, auto-generated receipts, defaulter lists and daily collection reports for the accounts team.
Exams, Grading & Report Cards
Exam scheduling, admit cards, marks entry from the teacher app, CBSE/ICSE/state-board and custom grading schemes, online exams with question banks and auto-evaluation, and printable or app-delivered report cards.
Transport, Library & Inventory
GPS-tracked routes and stops shared live with parents, driver and vehicle document management, barcode library issue/return with fines, and store, uniform, book and asset inventory.
Parent–Teacher Portal & Mobile Apps
White-labelled Android and iOS apps for parents, teachers and management: homework and diary, marks, attendance, fee dues and payment, circulars, events, live bus tracking and two-way messaging.
Communication Hub
Broadcast circulars, fee reminders, exam timetables, results and emergency notices through the WhatsApp Business API, SMS and email — automatically, from the events that trigger them.
Staff, Payroll & Accounting
Employee records, salary structures, statutory deductions, payslips, multi-level leave approvals and day-book, ledger and expense reports with Tally export.
Dashboards & Analytics
Admissions funnel, fee collection vs dues, attendance and academic performance trends, staff utilisation and branch comparisons — live, drillable and exportable.
Security, Roles & Audit
Role-based permissions for every user type, two-factor login for administrators, encrypted data, daily backups and a full audit trail of who changed what and when.
Multi-Branch Administration
Group-level dashboards for trusts and chains with branch-wise settings, fee structures and reporting, and centralised master data.
AI Assistance
AI timetable generation, AI-assisted bulk data import and mapping from Excel or legacy software, and natural-language analytics questions like “which classes have fee dues above 20%?”.
Benefits of school management software
What schools measure after moving to Scholaris AI.
Why school management software is a smart investment
Staff time back to teaching
Attendance, marks entry, fee receipts and certificates take minutes instead of hours, freeing teachers and office staff for students.
Faster, fuller fee collection
Online payments, automated reminders and instant receipts reduce defaults and end-of-term chasing.
Parents who feel informed
Real-time attendance, homework, results and bus tracking build trust — the strongest driver of retention and referrals.
Decisions on live data
Management sees admissions, collections, attendance and results across branches without waiting for month-end reports.
Compliance and audit readiness
Board reports, fee ledgers, TC registers and staff records are generated from one audited source of truth.
No IT overhead
Cloud hosting, updates, backups and security are included; on-premise is available where policy requires it.
Why schools choose Scholaris AI School ERP
- Truly all-in-one — admissions to payroll, transport to report cards, with parent/teacher/admin apps included in every plan.
- AI where it saves the most time — timetable generation, data migration and analytics, not marketing gimmicks.
- Built for Indian and international boards — CBSE, ICSE, IB, Cambridge and state boards with configurable grading and templates.
- WhatsApp-first communication — the channel parents actually read, integrated natively.
- Multi-branch by design — trusts and school chains get group dashboards and centralised control from day one.
- Transparent per-student pricing — hosting, updates, onboarding and migration included; no per-module add-ons.
- Backed by a software company — ZetsApp engineers customise workflows, integrations and reports when a school needs more.
School app, parent app & management app
Every stakeholder gets a role-specific experience on the device they already use.
Parent App
Attendance and homework updates, fee dues with one-tap payment and receipts, marks and report cards, circulars, events, live bus tracking and messaging with teachers.
Teacher App
Take attendance, assign homework, enter marks, share study material, apply for leave and message parents — all from the classroom.
Management App
Live dashboards for admissions, collections, attendance and staff, approvals on the go, and branch comparisons for group leadership.
Student Portal
Timetable, assignments, online exams, results, library and notices in a clean web portal.
How implementation works
A guided, phased rollout so classes never stop.
- 1
Discovery & configuration
We map your classes, sections, fee heads, grading schemes, roles and branches, then configure the platform and your branded apps.
- 2
Data migration
Students, guardians, staff, fee history and marks are imported from Excel or your previous software with AI-assisted mapping and validation.
- 3
Training & parallel run
Role-based training for office staff, teachers and management, with a short parallel run alongside existing processes.
- 4
Go-live & parent rollout
Apps are published, parents are onboarded via WhatsApp invite, and our team stays on for the first fee cycle and exam.
- 5
Support & continuous updates
Named account manager, in-app support, regular feature releases and board-change updates included in the annual plan.
Security & compliance
- Encryption in transit (TLS 1.2+) and at rest; daily encrypted backups with tested restores.
- Role-based access control, two-factor authentication for administrators and complete audit logs.
- Hosted on tier-1 cloud infrastructure in-region; on-premise deployment available for institutions that require it.
- GDPR-aligned data handling, data-processing agreement on request, and parent-consent controls for student data.
- Payment data handled by PCI-DSS compliant gateways (Razorpay, Stripe); Scholaris AI never stores card details.
Scholaris AI School ERP use cases & industries
Education
Scholaris AI School ERP for education teams — student information systems tuned to the workflows, compliance and reporting education organisations need.
Schools
Scholaris AI School ERP for schools teams — student information systems tuned to the workflows, compliance and reporting schools organisations need.
K-12
Scholaris AI School ERP for k-12 teams — student information systems tuned to the workflows, compliance and reporting k-12 organisations need.
Colleges
Scholaris AI School ERP for colleges teams — student information systems tuned to the workflows, compliance and reporting colleges organisations need.
Coaching Institutes
Scholaris AI School ERP for coaching institutes teams — student information systems tuned to the workflows, compliance and reporting coaching institutes organisations need.
School Groups & Trusts
Scholaris AI School ERP for school groups & trusts teams — student information systems tuned to the workflows, compliance and reporting school groups & trusts organisations need.
Company size
Integrations
Scholaris AI School ERP pricing
Transparent per student, per year pricing with a free trial. Volume and annual discounts available on request.
Standard
Customper student / year
- Admissions, enquiries & SIS
- Attendance & timetable
- Fees, receipts & online payments
- Exams, grading & report cards
- Certificates, TC & ID cards
- Parent & teacher apps
Premium
Customper student / year
- Everything in Standard
- Online exams & question banks
- AI timetable generator
- Payroll, leave & staff management
- Transport with GPS tracking
- WhatsApp, SMS & email automation
- Library, inventory & hostel
Enterprise
Customannual
- Everything in Premium
- Multi-branch / group dashboards
- Role-based permissions & audit logs
- Advanced analytics & custom reports
- Tally / accounting integration
- Dedicated account manager & SLA
- On-premise option
Scholaris AI School ERP vs alternatives
How Scholaris AI School ERP compares with other student information systems options on rating, pricing and deployment.
| Product | Rating | Starting price | Free plan | Deployment | |
|---|---|---|---|---|---|
| SAScholaris AI School ERP | ★ 4.8 | Custom | No | Cloud (SaaS) | This product |
| SXScholarix SIS | ★ 4.6 | Custom | No | Cloud (SaaS) | View Scholarix SIS |
| CFCampusFlow SIS | ★ 4.6 | Custom | No | Cloud (SaaS) | View CampusFlow SIS |
Scholaris AI School ERP — frequently asked questions
What is school management software?
School management software (also called a school ERP or school management system) is a single platform that digitises the day-to-day running of a school: admissions and student records, attendance, timetables, fee collection, exams and report cards, library, transport, staff and payroll, and communication with parents. Scholaris AI School ERP covers all of these modules and adds AI for timetabling, data import and analytics. Full answer →
What does Scholaris AI School ERP include?
Scholaris AI is a full school ERP: online admission enquiry and registration, student information system, attendance with biometric integration, AI timetable generation, class-wise fees with online payments, exam scheduling, online exams and report cards, library, transport with GPS tracking, inventory, hostel and infirmary records, staff management, payroll and leave, TC/Bonafide/ID-card generation, parent-teacher-admin apps, WhatsApp/SMS/email alerts, multi-branch dashboards, role-based permissions and audit logs. Full answer →
How much does school management software cost?
Most school ERPs in India are priced per student per year, typically between ₹200 and ₹700 depending on modules, apps and support. Scholaris AI is quoted per student with Standard, Premium and Enterprise tiers; there are no per-module surprises, hosting and updates are included, and annual plans include onboarding and data migration. Request a quote for an exact figure for your student strength. Full answer →
How long does implementation take?
A single-branch school is usually live within 2–3 weeks: week 1 configuration and data migration from Excel or your previous software (AI-assisted), week 2 staff training and parallel run, week 3 go-live with parent app rollout. Multi-branch groups are phased branch by branch. Full answer →
Can Scholaris AI manage multiple school branches?
Yes. The admin panel handles multiple branches with consolidated group dashboards, branch-wise settings, fee structures and reporting, role-wise permissions and centralised master data for trusts and school chains. Full answer →
Does Scholaris AI send real-time updates to parents?
Yes. Scholaris AI integrates the WhatsApp Business API, SMS gateway and email, so parents automatically receive attendance alerts, fee reminders and receipts, exam schedules, results, circulars, events, holidays and live bus tracking in the parent app. Full answer →
Which payment gateways and boards are supported?
Online fee collection works with Razorpay and Stripe (UPI, cards, net banking, wallets) with automatic receipts and reconciliation. Grading supports CBSE, ICSE, IB, Cambridge and state boards through configurable grading schemes and report-card templates. Full answer →
Is our school data secure?
Data is encrypted in transit (TLS 1.2+) and at rest, hosted on tier-1 cloud infrastructure with daily backups, role-based access, two-factor login for administrators and a complete audit log. An on-premise deployment is available for institutions that require it, and the platform supports GDPR-aligned data handling. Full answer →
Is there a mobile app for parents, teachers and students?
Yes. Scholaris AI ships Android and iOS apps for parents, teachers and management plus a web portal for students. Apps can be white-labelled with your school name and logo on the Play Store and App Store. Full answer →
Can we migrate from our existing school software or Excel?
Yes. The AI bulk-import tool maps students, guardians, staff, fee history, attendance and marks from Excel/CSV or exports from other school ERPs, validates the data and flags gaps before go-live. Migration is included in annual plans. Full answer →
Which school management software is best for small schools?
Small schools need fast setup, per-student pricing that stays affordable at low strength, and a parent app without extra cost. Scholaris AI Standard covers admissions, fees, exams, certificates and the parent app with a lightweight setup, and scales to the Premium/Enterprise tiers as the school grows or adds branches. Full answer →
What customers say about Scholaris AI School ERP
“Scholaris AI replaced five different tools. Admissions, fees, exams and TC/ID-card printing now run from one screen, and parents get WhatsApp updates the moment we post results.”
“Class-wise fee setup and the payroll module saved our accounts team days every month. The multi-branch dashboard gives our trust real-time visibility across campuses.”
“The AI timetable generator alone justified the switch — a job that took our coordinators a week now takes an afternoon, and substitutions are handled automatically.”
Related student information systems
Ready to see Scholaris AI School ERP in action?
Book a walkthrough with our team, get a tailored quote, or ask about customisation and integrations for your organisation.
- Live demo configured with your own workflows
- Quote within one business day
- Setup, data migration and training included