Fleet Maintenance Software — Mileage-Based Servicing & Inspections
Every vehicle off the road is lost revenue. ZetMaint schedules servicing by mileage, engine hours or date, lets drivers report defects from their phone and keeps inspection records ready for audits.
- ✓Mileage and hours triggers
- ✓Driver defect app
- ✓Inspection records
The problem for fleet operators
Services are missed because mileage isn't tracked consistently.
Driver defect reports arrive on paper or by text.
Inspection records are hard to produce for compliance checks.
Workshop time and parts costs per vehicle are unclear.
How ZetMaint CMMS works for fleet operators
- 1
Mileage and hours triggers
Servicing triggers from odometer or engine hours — entered or pulled from telematics.
- 2
Driver defect app
Walk-around checks and defect reports with photos from the driver's phone.
- 3
Inspection records
Safety inspections and certificates stored per vehicle.
- 4
Cost per vehicle
Labour, parts and downtime per vehicle and per mile.
ZetMaint CMMS features included
Work requests & work orders
Anyone can raise a request by QR code, web or mobile; supervisors approve, prioritise and assign work orders in one click.
Preventive maintenance scheduler
Calendar-based, meter/run-hour-based and condition-based PM plans with automatic work-order generation and due/overdue windows.
AI scheduling assistant
Balances technician workload, groups jobs by location and flags assets whose failure history suggests a shorter interval.
Asset & equipment registry
Hierarchical asset trees with specs, warranties, documents, photos and full maintenance history per asset.
Spare parts & inventory
Stock levels, minimum reorder points, parts reserved per work order and purchase requests.
Technician mobile app
Checklists, photos, signatures, time logging and parts used — offline-first for basements, plants and ships.
Maintenance KPIs
MTTR, MTBF, PM compliance, backlog, planned vs reactive ratio and cost per asset on live dashboards.
Audit trail & compliance
Every change is time-stamped and attributed, ready for ISO 55000, ISO 9001, HACCP or regulatory inspections.
Works with the tools fleet operators already use
Connections are made through each tool's API or Zapier and confirmed for your exact setup during scoping.
Security, privacy & compliance
Inspection and defect-rectification records are retained per vehicle to support operator-licence and DOT-style compliance audits.
ZetMaint CMMS for fleet operators: FAQs
Can servicing be triggered by mileage from telematics?
Yes. Telematics platforms such as Samsara or Geotab can feed odometer and engine-hour readings to trigger services automatically.
Can drivers report defects?
Yes — drivers complete walk-around checks and report defects with photos from their phone.
Does it track tyres and parts?
Yes. Tyres, parts and consumables are tracked per vehicle with stock levels in the workshop.
What is CMMS software?
A computerized maintenance management system (CMMS) centralises maintenance work: requests, work orders, preventive maintenance schedules, asset records, spare parts and reporting. It helps teams move from reactive repairs to planned maintenance.
What is the difference between CMMS and EAM?
CMMS focuses on day-to-day maintenance execution — work orders, PMs, technicians and parts. EAM (enterprise asset management) covers the full asset lifecycle including procurement, depreciation and disposal. ZetsApp CMMS can be extended with EAM modules when you need them.
Ready to see ZetMaint CMMS working for your business?
We'll configure a live demo with your own services, hours and tools — and send a tailored quote within one business day.